Administrative Assistant II

The Space Telescope Science Institute (STScI) is a multi-mission science operations center for NASA’s flagship observatories, including the Hubble and James Webb Space Telescopes. Our world-class astronomical research center is based on the Johns Hopkins University Homewood campus in Baltimore, Maryland. Visit our website to learn more about our missions.

STScI seeks a highly organized Administrative Assistant II (#8177) to provide professional administrative support to the Events Planning Group (EPG) at the Space Telescope Science Institute.  As an EPG team member, you will be the primary support/team member for all EPG administrative tasks, invoices and corresponding check requests.

This position currently supports teleworking from home. However, candidates must reside in our local market (MD/DC/VA/DE/PA/WV).

Responsibilities include:

• Providing high level administrative support, including travel coordination, procurement, data management, inventory, and problem resolution.
• Processing a large volume of travel documents after reviewing for compliance with contract constraints and division and mission
• Creating purchase requisitions and following from initiation through delivery of materials and invoice
• Managing a variety of calendar requests and
• Aiding in creating and maintaining confluence pages, event websites, and web interfaces.

Experience & Skills:

• Demonstrated ability to work independently with minimal supervision while following established policies and procedures, with a high degree of accuracy and reliability.
• Highly detail-oriented with strong organizational and time management
• Comfortable with the urgency of multiple high-priority demands.
• Excellent customer service and communication
• Knowledge of Deltek/Costpoint and Asana is a plus!

Requirements:

• 4+ years of prior administrative experience REQUIRED.
• Intermediate level of expertise in General knowledge of other Microsoft Office products and Outlook calendars.

STScI will consider additional relevant education or experience for the stated qualifications.

Compensation is commensurate with education and experience, with a budgeted range of $51-54K annually.  

Our excellent benefits include:

• Employer retirement contribution – direct STScI contribution of 10% of your salary from your first day
• 12 days sick leave, up to 12 days’ vacation, and 10 paid holidays
• Comprehensive medical/dental/vision/prescription plans, and more!

TO APPLY: Please upload a resume, cover letter and online application using this link:

Apply Administrative Asst II

Applications received by January 1, 2024 will receive full consideration. Applications received after this date will be considered until the position is filled.

 

Explore all career opportunities at www.stsci.edu/opportunities

COVID-19 Working Protocols: https://outerspace.stsci.edu/display/CWP

STScI offers a flexible and welcoming workspace for all. STScI embraces the diversity of our staff as a strategic priority in creating a first-rate community. We strongly encourage women, ethnic minorities, veterans, and disabled individuals to apply for these opportunities. Veterans, disabled individuals, or wounded warriors needing assistance with the employment process can contact us at careers@stsci.edu EOE/AA/M/F/D/V.

As a leader in the astronomical community, AURA is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the workforce www.auraastronomy.org/diversity.asp

As a recipient of U.S. Government funding, AURA is considered a government contractor subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA and all of the centers do not discriminate based on race, sex, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below, as well as the requests for self-identification, are required under these regulations. We encourage your participation in meeting these federal reporting requirements for protection and assisting us in our record-keeping and reporting. Your responses are kept strictly confidential.

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