Office Administration Manager

Job Expired

Laurel, MD, United States

Full Time

a year ago

Job description

York Space Systems was founded to radically improve spacecraft affordability and reliability, transforming, and enabling next-generation space mission operations worldwide. Today, York is one of the most innovative aerospace companies, specializing in end-to-end customer solutions and the rapid production of spacecraft platforms. York's complete Space Segment Solution includes spacecraft production, payload integration, system integration & test, launch services, ground segment services, and mission operations, enabling customers to leverage York's existing technology solutions to get to orbit rapidly and responsively. We're looking to expand our team across the board.

The Office Administration Manager is responsible for providing a wide range of office management functions and support to the company including answering phone lines, scheduling/managing calendars, making/confirming meeting arrangements, preparing for and hosting visitors, coordinating the Maryland office activities with York HQ, tailoring presentation materials, and editing and writing correspondence. Must be self-managed and direct the duties of other clerical staff. Support the Vice Presidents with travel arrangements, trip and meeting prep, calendaring, expense reports, etc. Must be numbers oriented and be creative with project work.

RESPONSIBILITIES
The essential functions include, but are not limited to the following:

Manage overall administrative activities for the Maryland office
Responsible for the day-to-day facilities operations, including supervising the maintenance and alteration of office areas and equipment such as the layout, arrangement, and housekeeping of office facilities; purchasing office supplies, furniture, office equipment, etc. for the entire staff, including visiting staff
Resupplying, stocking, replacing, etc. snacks, printer ink/toner cartridges, etc.
Ordering, arranging, cleaning up snacks, lunches, etc. provided for meetings, holiday gatherings, and other such events
Perform administrative work such as typing, filing, sorting, and distributing mail; assist with the preparation of correspondence to clients
Maintain confidentiality of sensitive and confidential information
Participate and supervise in a wide range of company projects and events
Prepare for and host visitors, including external and internal VIPs and customers
Perform other work-related duties as assigned

QUALIFICATIONS

Previous experience as an office manager; supervisory experience is a plus
Strong computer and internet skills including all MS Office Suite (Word, Excel, Outlook, PowerPoint) required
Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service
Must be efficient with strong attention to detail
Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information
Must have strong skills in organization and planning, demonstrated ability to work independently, and exercise sound judgment and problem solving
Must have proven ability to manage projects and prioritize tasks
Must have excellent presentation skills

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

York Space Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, military or protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Must have permanent authorization to work in the United States. This policy applies to all terms and conditions or employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. YORK SPACE SYSTEMS IS AN EEO EMPLOYER.